CBA FIELD DUTY INSTRUCTIONS

GENERAL

Field Duty is conducted by a CBA board member, coach, assistant coach or team manager to ensure (to the best of our ability as and association) that everyone has an enjoyable experience while participating in or watching Coppell Baseball. With this in mind, the six primary areas of Field Duty responsibility are:

1. To facilitate initial action in the event of an injury, medical emergency or emergency of any nature.
2. To ensure that games start on time and run smoothly.
3. To ensure conduct of all people (players, coaches and spectators) remains appropriate at all times.
4. Single points of contact to mediate any dispute, resolve conflicts, or field questions/suggestions from the baseball public.
5. Turn on field lights if needed. (Do not turn off the lights at the end of the day). Light boxes are located in the concession stand.
6. At the end of the day make sure all score boxes are turned in and all game fields and bathrooms are locked.

The Field Duty schedule will be the responsibility of the Field Duty Manager, Darci Sherrell. It will be published via E-mail and posted on the web. If you have a scheduling conflict, please notify her and coordinate a replacement. Email Darci by clicking here.

A Field Duty guidebook will be maintained in the concession stand. It will include:

       CBA directory

       Coaches directory

       Master game schedule

       CBA rule

       Rain out Policy/Lightening Warning System

Each home team will report to the concession stand where they will receive a key to unlock their field and the score box to step up. Each field duty representative will receive a lanyard/id tag that should be worn for field duty so that people needing assistance can readily identify them.

Please note:

If umpires have not arrived, call the umpire director, Ray Richardson. Keep a record of date, field and game time for any instances when an umpire does not show, and pass the information on to the CBA Director of Coaches.  Call Ray Richardson at 214-564-0337.

Game balls are kept in the concession stand. Umpires should pick them up, but back them up if they have not.

FIELD EMERGENCIES

A First Aid kit will be stored in the concession stand.

In the event that immediate medical attention is required:

1. Take control of the situation. There is no permanent phone at the field. If you have a cellular, bring it with you for Field Duty or ask to use someone's phone at the field. Call (or get someone to call) 911 and provide them the following:
   1. Approximate age (child/teenager/adult) and gender of the victim
   2. Nature of the emergency
   3. Location of the victim (parking lot, Field #, etc.)
2. Do not hang up until 911 does. They may have additional questions for the caller that they need answered to ensure an appropriate response.
3. Seek any professional help that may already be on the scene (doctors, PAs, certified CPR, etc.)
4. Ensure medical emergency vehicles have clear access to where they need to go (by this point, you should have lots of help).
5. If an emergency vehicle needs to get on one of the fields, the master key to the gate locks will be kept on the shelf wall on the right, just as you walk into the concession stand.
6. If emergency services determine that Care-Flight is required, provide any directional assistance that they may need. Parking lots will be the preferred landing zone.
7. Notify the CBA president or vice-president of any emergencies that occur and the action taken.

Should any type of physical altercation or any other non emergencies, please call the Coppell Police at 972-304-3610.

If a lost child is reported at the baseball park:

1.  Recruit a volunteer/board member to go to all the ball park entrance.  Ask this person to remain at the entrances and notify anyone desiring to leave that a child is missing and the park is closed until the lost child is found.  No one is to leave the park.

2.  Ask the parent/guardian the child’s name, gender, age, and type of clothing worn.

3.  Get as much help as you can to go field to field and loudly announce that you are looking for a missing child.

4.  Ensure someone checks the restrooms and areas around the concession stand.  Ask other parents on the team to make sure they did not go home with a team mate.

5.  Once every place has been checked thoroughly, notify the police department and begin rechecking areas already checked.

Rain Out Policy

Field Closings:

The City of Coppell determines whether fields are playable up to the start of the game.

When the fields are closed, CBA will update the Hotline by 3:30 p.m. on weekdays (web site 4:15 pm), 7:30 a.m. for Saturday and by noon on Sundays. CBA Hot line number is 972-745-8869.

When there is a sudden change in weather during a game the field duty representative has the final authority to postpone, suspend or cancel a game due to due to unsafe conditions.

In the event games have been cancelled because of rain, they will be rescheduled later in the season, unless otherwise indicated. Postponed games that are rescheduled will be posted in the team's online season schedule. If a game has completed 2 innings of play, the game will not be made up.

City of Coppell’s Weather System (Lightning Warning System):

Lightning is a severe hazard that must be viewed seriously.   Everyone should immediately seek shelter any time they believe lightning threatens them, even if a signal has not been sounded.

You will be warned by our Thor Guard Lightning Prediction System, which sounds one 15 second blast of the horn signaling suspension of all activities.  A strobe light will begin flashing and remain flashing until safe conditions return.  You should immediately seek an appropriate, safe shelter.

You may resume activities only after three 5 second blasts of the horn are sounded and the strobe light stops flashing.

 IF YOU REMAIN OUTDOORS AFTER THE WARNING IS ISSUED, YOU DO SO AT YOUR OWN RISK!!!

 LIGHTNING SAFETY TIPS

 SEEK

·         Large Buildings

·         Lightning Shelters

·         Automobile/Trucks

·         Tunnels With No Standing Water

*When one of the above is not available seek

·         Dense Woods

·         Low Lying Areas

AVOID

·         Open Areas

·         Water

·         Tall Trees

·         Metal Fences

·         Overhead Wires and Power Lines

·         High Ground Areas

·         Telephones & Cellular Phones

·         Radios

·         Small, Unprotected Shelters

FIELD LIGHTS

Field Duty representative should familiarize themselves with how to operate the lights at the two complexes. The City of Coppell crews will take care of the bases at Wagon Wheel and MacArthur Parks.

After all games are complete at the end of the day please checks to make sure all score boxes have been return to the concession stand.